Spencer Lanoue
Writing a cover letter for writing submissions can be a bit like crafting the perfect opening scene in a story. It’s your chance to make a first impression, introduce your work, and convince an editor or agent that your piece is worth their time. In this guide, we'll walk through each component of a compelling cover letter, offering tips and examples to help you present your work in the best light possible.
Why a Strong Cover Letter Matters
Think of a cover letter as the handshake before the conversation. It sets the tone and can establish a positive rapport with the person on the other end. A well-written cover letter shows professionalism, attention to detail, and respect for the submission process. It also provides context for your submission, giving the recipient clues about your experience and what they can expect from your work. Skipping or rushing through this step could mean missing out on opportunities, even if your writing is top-notch.
Getting the Basics Right
Before diving into the specifics of what makes a cover letter stand out, let's review the basic elements that should always be included. These are the building blocks that every cover letter needs:
- Contact Information: Always start with your full name, address, phone number, and email address. Position this information at the top of the letter, similar to how you would in a formal business letter.
- Date: Include the date of submission underneath your contact information. This helps both parties keep track of when you sent your work.
- Recipient's Details: Address the letter to the specific person who will be reviewing your submission. If the submission guidelines don’t specify a person, do a little digging. A quick email or a look at the publication’s website can usually yield this information.
- Salutation: A simple "Dear [Name]" works best. Avoid generic greetings like "To Whom It May Concern" if at all possible.
John Doe
123 Fictional Lane
Novel City, NC 12345
john.doe@example.com
555-555-5555
October 15, 2023
Ms. Jane Editor
Literary Review
456 Publishing Blvd
Booktown, NY 67890
Dear Ms. Editor,
Crafting an Engaging Opening
Your opening paragraph is your chance to hook the reader. Much like the first line of a novel, it should be intriguing and set the tone for what’s to come. Start by clearly stating the purpose of your letter. Mention the title of your work and the genre, and briefly explain why you chose to submit to this particular publication.
For example, if you're submitting a short story to a magazine, you might say:
I am submitting my short story "The Silent Echo" for consideration in your upcoming issue. Having admired the innovative storytelling showcased in your recent editions, I feel my work aligns well with your publication’s vision.
This opening does a few things: it introduces the work, connects with the publication’s known qualities, and shows that you’ve done your homework.
Making the Connection
Now, it’s time to build on that initial connection. Explain why your work is a good fit for the publication. This is where your research into the outlet pays off. Discuss any particular themes, styles, or subjects that align with their previous publications.
For example:
"The Silent Echo" explores themes of isolation and self-discovery, subjects that were poignantly addressed in your recent issue’s featured story, "Voices in Stillness." I believe readers of your magazine will resonate with the introspective journey my protagonist undertakes.
Here, you’re not only showing that you understand the publication’s niche, but you’re also demonstrating how your work complements their existing catalog.
Highlighting Your Credentials
While your writing should speak for itself, a brief mention of your credentials or relevant experience can bolster your credibility. Keep it concise and relevant. If you’ve been published before, mention it. If you have awards or have attended prestigious workshops, this is the place to let that shine.
Example:
I have previously been published in "Short Story Monthly" and "The Fictional Journal," and my work has received recognition at the Writers’ Festival. I am also a graduate of the Fiction Writing Program at State University, where I honed my narrative craft.
Remember, this section isn’t about showing off. It’s about establishing yourself as a serious writer with a track record or potential that’s worth considering.
Concluding with Confidence
As you wrap up your letter, reiterate your enthusiasm for the opportunity to contribute to the publication. Thank the editor for their time and consideration, and express your willingness to provide additional materials if necessary.
For a polished finish, consider this example:
Thank you for considering "The Silent Echo" for your magazine. I am excited about the potential to contribute to such a distinguished publication and am happy to provide any additional materials you might need.
End with a professional closing, such as "Sincerely" or "Best regards," followed by your name.
Polishing the Letter
Before you hit send, make sure your cover letter is as polished as your manuscript. Check for spelling and grammatical errors, awkward phrasing, and any information that might need clarification. It can be helpful to read the letter out loud or have someone else review it. This step is crucial. Even minor mistakes can detract from the professionalism you’re aiming to convey.
Using Spell for Quick Edits
Editing can be tedious, but tools like Spell can help. With AI-powered editing, you can refine your cover letter quickly and ensure it’s error-free. Spell allows you to draft, edit, and polish documents all in one place, saving you time and effort.
Submitting Your Cover Letter
Once your cover letter is polished, you’re ready to submit it along with your manuscript. Make sure you adhere to the submission guidelines provided by the publication. This might include specific file formats, word counts, or additional materials like a synopsis or bio. Following these guidelines shows respect for the publication's process and increases your chances of making a good impression.
Checklist for Submission
- Ensure all required elements (contact info, salutation, etc.) are included.
- Confirm the recipient's details and submission email address.
- Double-check the formatting and file type requirements.
- Attach your submission materials as specified.
- Include a brief cover note if necessary in the email body.
Dealing with Rejection
No one likes rejection, but it’s an inevitable part of the writing process. If your piece isn’t accepted, don’t be discouraged. Use it as an opportunity to learn and grow. Sometimes, a rejection doesn’t mean your work wasn’t good. It just wasn’t the right fit for that particular outlet at that time.
Learning from Feedback
If the publication offers feedback, read it carefully. Constructive criticism can be invaluable for your development as a writer. If the feedback is unclear or you’re unsure how to apply it, consider discussing it with a writing group or mentor.
Staying Persistent
Remember, many successful writers faced numerous rejections before finding their footing. Persistence is often just as important as talent. Keep writing, revising, and submitting. With time, effort, and the right approach, you’ll find the right home for your work.
Final Thoughts
Writing a compelling cover letter is a skill that can open doors for your writing career. By focusing on clarity, personalization, and professionalism, you can make a strong case for your submission. And if you’re pressed for time or need a little extra polish, Spell is a great tool to streamline the process. With practice and persistence, you’ll increase your chances of getting your work noticed. Happy writing!
