Spencer Lanoue
Writing an essay in MLA format doesn't have to be a headache. Especially when using Google Docs, this popular word processor makes it easy to follow the Modern Language Association's guidelines. These are often required for academic papers. In this guide, we'll walk through setting up your essay in MLA format within Google Docs, from creating a header to formatting citations. Whether you're a student tackling your first research paper or a seasoned writer needing a refresher, these steps should make the process straightforward and stress-free.
Setting Up the Document
Getting your document ready in Google Docs is simple, but there are a few steps to ensure everything is in MLA format from the start. First, open Google Docs and create a new document. Google Docs has a clean, user-friendly interface, so you won't need to search for long to find the options you need.
Next, you'll want to set the font. MLA format recommends using a legible font like Times New Roman in 12-point size. To adjust this, click on the font dropdown menu in the toolbar and select Times New Roman. Then, set the font size to 12. It's a small detail, but it makes a big difference in maintaining a professional appearance.
Don't forget about the margins. MLA format requires one-inch margins on all sides. Fortunately, Google Docs sets these by default, but it never hurts to double-check. Go to 'File' > 'Page setup' to confirm the margin settings. While you're there, ensure the page is set to standard letter size (8.5 x 11 inches) as required by MLA.
Creating the Header
The header in MLA format is a crucial component, providing essential details about your work. In the top left corner of your first page, you'll need to list your name, your instructor's name, the course name, and the date. Here's a quick example:
First Last Name
Professor's Name
Course Name
Day Month Year
After setting up this information, you'll need to add a running head in the top right corner. Click 'Insert' > 'Header & page number' > 'Header.' Once the header box appears, type your last name, followed by a space. Then go to 'Insert' > 'Page numbers' and choose the option that displays numbers on the top right corner of each page. This ensures that your name and page number appear on every page, which is a requirement of MLA format.
Title and Heading
Once your header is set, it's time to move on to the title and heading. The title of your essay should be centered on the page, right after your header information. Avoid bolding, underlining, or italicizing it. MLA format calls for plain and simple presentation.
The heading should appear on the first page, double-spaced beneath the date in your header. You won't need a separate title page for MLA format unless your instructor specifies otherwise. Remember, the title should be concise and directly related to your paper's content.
Formatting the Main Body
With the header and title sorted, it's time to dive into the main body of your essay. Start by ensuring that the text is double-spaced throughout. In Google Docs, you can set this by clicking on 'Format' > 'Line & paragraph spacing' > 'Double.' This will apply double spacing to your entire document, adhering to MLA guidelines.
Each new paragraph should begin with a half-inch indentation, often known as a "tab" space. You can achieve this by pressing the Tab key at the beginning of each new paragraph. Google Docs automatically aligns this indentation with MLA standards.
As you write, be sure to avoid extra spaces between paragraphs. MLA format doesn't require them. Instead, maintain a consistent flow from one paragraph to the next, which helps with readability and keeps your essay looking polished.
Adding In-Text Citations
Citing sources within the text is a hallmark of MLA format. Whenever you quote, paraphrase, or reference someone else's work, you'll need an in-text citation. This typically includes the author's last name and the page number in parentheses, like this: (Smith 23). It might seem tedious at first, but it's crucial for maintaining academic integrity and avoiding plagiarism.
Google Docs can simplify this process with the 'Explore' tool, found under 'Tools' > 'Explore.' While this tool isn't specifically designed for MLA citations, it can help you find and keep track of sources as you write. And speaking of making things easier, if you're looking to streamline your writing process even further, Spell can help you draft and refine your documents quickly, thanks to its built-in AI capabilities.
Creating the Works Cited Page
Your essay isn't complete without a Works Cited page, which lists all the sources you've referenced. This page should start on a new page at the end of your document. To insert a page break in Google Docs, go to 'Insert' > 'Break' > 'Page break.'
Title this page "Works Cited," center-aligned, with no additional formatting. Each entry on this page should be in alphabetical order by the author's last name. Use a hanging indent for each citation, which is when the first line is flush left, and subsequent lines are indented. You can set this up by selecting the text, then clicking on 'Format' > 'Align & indent' > 'Indentation options' and choosing 'Hanging.'
Google Docs doesn't have a built-in citation feature like some software, so you'll need to format these manually. However, many online tools can help generate MLA-formatted citations, which you can then paste into your Works Cited page.
Incorporating Footnotes and Endnotes
While not always required, footnotes and endnotes can provide additional information or clarification in your essay. If your instructor asks for them, Google Docs can handle these with ease. To add a footnote, place your cursor where you want the note, then go to 'Insert' > 'Footnote.' A number will appear in your text, and you can type your note at the bottom of the page.
Endnotes, on the other hand, appear at the end of your document. To add them, you'll follow a similar process, but you'll need to manage these manually since Google Docs does not have a dedicated endnote feature. You'll insert a superscript number in your text and type your endnote at the end of the document.
Adjusting for Visual Content
If your essay includes images, charts, or other visual elements, MLA format requires them to be labeled and referenced appropriately. Place the image as close as possible to the relevant text, and provide a caption beneath it with a brief explanation and source information.
In Google Docs, you can insert images by clicking 'Insert' > 'Image' and choosing a source. Once added, click on the image and select 'Add caption' to include a description. The caption should be centered and in the same font and size as the rest of your text.
Visual elements can add depth to your essay, but they shouldn't overwhelm your main points. Use them sparingly and only when they enhance your argument or provide necessary context.
Reviewing and Finalizing Your Essay
With everything set up, it's time to review your essay. Check for any formatting issues, such as inconsistent fonts or spacing, and make sure your citations are accurate. Google Docs offers a 'Spelling and grammar' tool under 'Tools' to catch any obvious errors, but a manual review is always a good idea to ensure everything is just right.
At this stage, you might find Spell's AI capabilities particularly useful. It can assist you in refining your writing and ensuring that your essay is polished and professional. Plus, it's a real time-saver when you're up against deadlines.
Final Thoughts
Crafting an essay in MLA format using Google Docs is a straightforward process when you know the steps. With the right setup, you can focus more on the content of your writing rather than worrying about formatting. And if you're looking to speed up the process, Spell can be your go-to tool for writing and editing documents efficiently. It's like having an AI-powered assistant right in your document editor, making your writing tasks easier and faster.
