Spencer Lanoue
So, you've sent off that job application, and now the waiting game begins. If you're feeling stuck wondering when you'll hear back, you're not alone. Many of us have been there, and the good news is, there's a way to keep the communication lines open. By writing a friendly and professional email to ask for an update. In this post, I'll guide you through crafting an email that strikes the right balance between eagerness and patience.
When It's Okay to Ask for an Update
Timing is everything when it comes to following up on a job application. If you jump the gun, you might come across as impatient. Wait too long, and you might miss your chance to make a positive impression. So, when is the right time to send that email?
- After the Deadline: If the job posting included an application deadline, wait a week or so after that date before reaching out.
- No Deadline? In cases where there's no specified deadline, it's generally safe to follow up two weeks after submitting your application.
- After an Interview: If you've already had an interview, send a thank-you note within 24 hours. After that, wait about a week to follow up on any next steps.
Remember, each company might operate on its own timeline. If you're unsure, it's okay to check the company's website or job posting for any hints on their hiring schedule.
Crafting the Perfect Subject Line
The subject line of your email is like the first impression of your message. It needs to be clear and to the point. Here are some ideas to help you get it right:
- Simple and Direct: "Follow-up on Job Application - [Your Name]"
- Include the Job Title: "Application Status Inquiry - [Job Title]"
- Add a Personal Touch (if applicable): "Following Up on My Recent Application for [Job Title]"
A good subject line makes it easy for the recipient to know exactly what your email is about, increasing the chances it will be opened and read promptly.
Opening Lines That Set the Tone
The opening of your email should be polite and professional. Start with a friendly greeting and a touch of gratitude. Here’s how you might kick things off:
Dear [Hiring Manager's Name],
I hope this message finds you well. I wanted to express my gratitude for considering my application for the [Job Title] position at [Company Name].
Using the hiring manager's name, when known, adds a personal touch, while expressing gratitude sets a positive tone for the rest of your email.
Get to the Point: Why You're Writing
Now that you've set the stage with a polite greeting, it's time to get straight to the reason for your email. Be clear and concise about your purpose:
I am writing to inquire about the status of my application. I am very excited about the opportunity to join your team and contribute to [specific project or company goal].
This is where you reiterate your interest in the position and show that you've done your homework about the company. A little company-specific detail can go a long way in showing you're genuinely interested.
Highlight Your Enthusiasm
Enthusiasm is contagious, and a bit of it in your email can make a positive impact. Here's how you can convey your excitement about the role:
I am particularly drawn to [Company Name]'s commitment to innovation and excellence, and I am eager to bring my skills in [your skills] to contribute to your team.
By tying your skills and passions to the company’s values, you not only highlight your enthusiasm but also your alignment with the company’s goals.
Wrap It Up with Grace
As you close your email, keep it courteous and open-ended. This invites further communication and leaves a good impression:
Thank you once again for considering my application. I look forward to the possibility of discussing this exciting opportunity with you. Please let me know if there are any updates regarding my application status.
Warm regards,
[Your Name]
Ending on a note of gratitude and openness shows that you respect the hiring manager's time and are eager to move forward.
Common Mistakes to Avoid
Even the best intentions can go awry if you're not careful. Here are some pitfalls to steer clear of:
- Overly Aggressive Language: Avoid sounding demanding or impatient. Phrases like "I expect a response" can turn hiring managers off.
- Too Much Information: Keep your email brief. Long-winded explanations can lose the reader's interest.
- Forgetting to Proofread: Typos and grammatical errors can undermine your professionalism. Take a moment to review your email before hitting send.
By avoiding these common mistakes, you ensure your email comes across as polished and professional.
Sample Email for Your Reference
Here's a complete sample email to give you a better idea of how everything ties together:
Subject: Follow-up on Job Application - Alex Smith
Dear Ms. Johnson,
I hope this message finds you well. I wanted to express my gratitude for considering my application for the Marketing Specialist position at Creative Solutions.
I am writing to inquire about the status of my application. I am very excited about the opportunity to join your team and contribute to Creative Solutions' innovative marketing strategies.
I am particularly drawn to Creative Solutions' commitment to innovation and excellence, and I am eager to bring my skills in digital marketing and content creation to contribute to your team.
Thank you once again for considering my application. I look forward to the possibility of discussing this exciting opportunity with you. Please let me know if there are any updates regarding my application status.
Warm regards,
Alex Smith
This sample provides a framework you can adapt to fit your specific situation and the job you're applying for.
Using Spell to Perfect Your Email
Writing the perfect follow-up email can feel like a daunting task. Fortunately, tools like Spell can make the process easier. With Spell, you can draft and refine your email quickly, ensuring it’s polished and professional. Think of it like having a writing assistant that helps you create high-quality documents in a fraction of the time.
Spell not only helps with generating drafts but also allows you to make edits using simple, natural language prompts. This means you can get your email just right without the usual hassle of formatting and rewriting. Plus, it’s a collaborative tool, so you can even get feedback from friends or mentors before sending your email out.
Does Following Up Really Make a Difference?
You might wonder if sending a follow-up email really makes a difference in your job application process. While it’s hard to say definitively, many hiring managers appreciate the initiative and interest shown by candidates who follow up. It’s a way to keep your application at the forefront of their minds.
However, it’s important to strike the right balance. Following up too frequently or aggressively can have the opposite effect, so always aim for a tone that’s professional and courteous.
What If You Get No Response?
Sometimes, despite your best efforts, you may not receive a response to your follow-up email. While this can be frustrating, it’s also a part of the job search process. Here’s what you can do:
- Wait a Bit Longer: Give it another week or two before trying one more follow-up. Sometimes things just take time.
- Keep Searching: Continue applying to other opportunities. It’s always good to have multiple irons in the fire.
- Network: Use this time to connect with professionals in your field, either via LinkedIn or industry events. Networking can often lead to job opportunities you might not have found otherwise.
Remember, persistence is key, but it’s also essential to know when to move on and put your energy into new opportunities.
Spell: Your Partner in Crafting Emails
If you’re looking to make your follow-up emails more efficient and effective, Spell can be a real game-changer. By using Spell, you can quickly draft and refine your emails, saving you time and helping you maintain the professional edge needed in your job search.
With Spell’s AI capabilities, you can generate high-quality drafts, edit them effortlessly, and collaborate with others to ensure your emails hit all the right notes. It’s like having a personal writing coach, but without the hefty price tag.
Final Thoughts
Following up on a job application with a well-crafted email is a smart move that can help keep you in the running. Remember to be polite, professional, and patient. And if you need a little extra help, tools like Spell can make the process faster and smoother, ensuring your communication is top-notch. Good luck, and may your job search be successful!
