Spencer Lanoue
So, you've been told no, but you're not ready to take that as the final answer. That's where a reconsideration letter comes into play. It can be your chance to present new information or clarify misunderstandings. Here’s how you can write a letter that might just change that no to a yes.
Do Your Homework First
Before you even start writing, it's important to gather all the facts. Know the exact reasons why your initial request was denied. This means understanding the criteria that were used to make the decision. Was it a lack of certain qualifications, missing documents, or something else? Once you know what went wrong, you'll be better equipped to address it.
Additionally, make sure you have all the supporting documents and evidence you need to make your case. Are there any new facts or developments that can strengthen your argument? Gathering this information beforehand will make your letter more credible and convincing.
One more thing. Make sure you understand the policies or rules related to your request. If you're asking for an academic appeal, for example, know the school's policies inside and out. If it's a job-related reconsideration, understand the company's protocols. This knowledge will help you tailor your letter to fit within those frameworks.
Start with a Clear Subject Line
Your subject line should be straightforward and to the point. It should convey the purpose of your letter without any ambiguity. If you're writing an email, your subject line is your first impression. Make it count.
Subject: Request for Reconsideration of [Your Specific Request]
For example, if you're appealing a college admission decision, you might write:
Subject: Request for Reconsideration of Admission Decision for Fall 2023
Or if you're asking for a reevaluation of a job application, it might be:
Subject: Request for Reconsideration of Job Application for Marketing Manager
This simple clarity helps the recipient understand the purpose of your email at a glance.
Open with a Polite Greeting
Start your letter with a polite and respectful greeting. Use the name of the person or committee you're addressing if you know it. This personal touch can make all the difference. If you're unsure who to address, a simple "Dear [Organization] Team" or "Dear [Committee Name]" can work just fine.
Here's an example:
Dear Admissions Committee,
Or:
Dear Mr. Smith,
Being courteous from the get-go sets a positive tone for the rest of your letter.
State Your Purpose Clearly
In the first paragraph, let the reader know exactly why you're writing. Be direct, but also convey a sense of humility and understanding of their position. Acknowledge the initial decision but express your hope for reconsideration.
I am writing to respectfully request a reconsideration of the decision regarding my [specific request], dated [date of original decision]. I fully understand and respect the reasons for the initial decision. However, I believe there are additional factors or new information that may warrant a reevaluation.
By acknowledging their decision, you show respect and understanding, which can make them more receptive to your appeal.
Provide Context and Justification
Now it’s time to dive into the details. Explain why you believe the decision should be reconsidered. This section is your chance to present new information or clarify any misunderstandings. Be factual and concise, sticking to the most relevant points. Avoid making emotional appeals without backing them up with facts.
Since the decision was made, I have gained additional qualifications that I believe make me a strong candidate. Specifically, I have completed a certification in [relevant field], which directly addresses the criteria outlined in your initial decision.
Or perhaps you want to point out an error:
Upon reviewing the decision, I noticed that there might have been a misinterpretation of my application details. Specifically, my experience in [specific area] appears to have been overlooked, even though it was highlighted in my resume.
Use this section to build a strong, fact-based case for why the decision should be revisited.
Include Supporting Evidence
Here’s where you back up your claims with tangible proof. Attach any documents, certificates, or letters that reinforce your argument. Make sure to reference these attachments in your letter so the reader knows to look for them.
Please find attached copies of my certification in [relevant field] and letters of recommendation from my previous employers that attest to my skills in [specific area].
Ensure that these documents are organized and clearly labeled. This makes it easier for the reader to follow your argument and see the merit in your case. Trust me, clarity here can go a long way in making your reconsideration more compelling.
Express Gratitude and Humility
Before you wrap up, make sure to express your gratitude for the opportunity to be reconsidered. A little humility can go a long way in making your letter more effective. Thank them for their time and willingness to review your case.
Thank you very much for taking the time to review my request. I deeply appreciate the opportunity to present additional information and am hopeful for a positive outcome.
This shows that you respect their decision-making process and are genuine in your request.
Close with a Strong Conclusion
Your closing should reinforce your main points and leave the door open for further communication. Offer to provide more information if needed and express your willingness to discuss the matter in more detail.
I am more than willing to provide any additional information you might need and am open to discussing this further. Thank you once again for considering my request for reconsideration.
A polite closing not only rounds off your letter nicely but also leaves a positive impression.
Proofread and Edit Your Letter
Once your letter is drafted, take the time to proofread it for clarity and errors. Spelling mistakes and grammatical errors can undermine your credibility. You could even ask a trusted friend or colleague to review it for you. Another option is to use Spell to catch any errors you might have missed. With its real-time editing capabilities, Spell can help ensure your letter is polished and professional.
Remember, your letter is a reflection of your professionalism and attention to detail. Make sure it shines.
Follow Up if Necessary
If you don't receive a response within a reasonable time frame, it might be a good idea to send a polite follow-up email or make a phone call. This shows your continued interest and can sometimes prompt a quicker response.
Subject: Follow-Up on Reconsideration Request
And in the body of the email:
Dear [Recipient's Name],
I hope this message finds you well. I am writing to follow up on my reconsideration request submitted on [date]. I am eager to discuss any further steps I can take to assist in the review process.
Thank you once again for your time and consideration.
Sincerely,
[Your Name]
Following up can sometimes make all the difference, so don't hesitate to reach out if you feel it’s appropriate.
Final Thoughts
Writing a reconsideration letter doesn't have to be daunting. With a clear structure, solid evidence, and a respectful tone, you can make a compelling case for changing a decision. And if you're looking for a way to streamline the writing process, Spell can help you craft well-structured and polished documents quickly and efficiently. Remember, a well-crafted letter can open doors and change minds, so give it your best shot.
