Spencer Lanoue
Writing a follow-up email after a job interview can be nerve-wracking. Did you say enough? Did you say too much? But don’t worry; you're not alone. Many people feel uncertain about what to write and when. Let’s break down a simple structure that can help you craft a follow-up email that hits the right notes and leaves a positive impression.
Timing Your Follow-Up: When to Hit Send
Timing is everything, right? This applies to follow-up emails, too. Sending your email too soon might come off as pushy, while waiting too long could make you seem disinterested. Here's a general rule of thumb: aim to send your follow-up email within 24 hours of your interview. This way, the experience is still fresh in both your minds, and you can reinforce your interest while the interviewers remember you.
There might be times when waiting a bit longer is advisable. For instance, if you interviewed on a Friday afternoon, it’s better to send your follow-up on Monday morning. This way, your email won’t get buried under the weekend’s emails. Just think of it as finding the sweet spot between enthusiastic and respectful of their time.
Crafting the Perfect Subject Line
The subject line is the first thing your interviewer will see, and it should be clear and direct. You want the recipient to open your email, after all. Here are a few simple guidelines to keep in mind:
- Keep it concise and relevant.
- Reference the position you applied for.
- Optionally, include your name.
Some examples might include:
- "Thank You - [Your Name], [Job Title] Interview"
- "Following Up on My Interview for [Job Title]"
- "Appreciation for the Opportunity - [Your Name]"
A subject line like this clearly states the purpose of your email and makes it easy for the interviewer to recall your meeting.
Opening with Gratitude: Start on a Positive Note
Starting your email with gratitude sets a positive tone and shows that you appreciate the opportunity to interview. It’s a small gesture that can go a long way in building a good relationship. Here’s how you can do it:
Dear [Interviewer's Name],
I hope this message finds you well. I wanted to express my sincere gratitude for the opportunity to interview for the [Job Title] position with [Company Name]. It was a pleasure to learn more about the team and the exciting projects you’re working on.
This opening does a few things: it acknowledges the interviewer's time, reiterates your interest in the position, and sets a positive tone for the rest of the email.
Reflecting on the Interview: What Stood Out to You?
Mentioning specific details from your interview can demonstrate attentiveness and genuine interest. Think back to what you discussed, whether it was a project that excited you or a company value that resonated with you. Here’s a way to incorporate this into your email:
During our conversation, I was particularly intrigued by [specific topic or project discussed]. It aligns perfectly with my skills in [relevant skill or experience], and I am eager to contribute to [Company Name] in this area.
By referencing a specific aspect of the interview, you reinforce your enthusiasm for the role and make your email more memorable.
Highlighting Your Fit: Why You’re the Right Choice
In a follow-up email, you have a chance to subtly remind the interviewer why you’re a great fit for the role. This isn’t the time to rehash your resume, but a brief mention of your relevant skills or experiences can be effective. Consider this approach:
I believe my experience in [relevant experience] and my skills in [relevant skill] make me a strong candidate for this position. I am particularly excited about the possibility of bringing my expertise in [specific expertise] to the team at [Company Name].
Incorporating this information keeps the focus on why you are valuable and underscores your suitability for the role.
Addressing Any Interview Hiccups: Clarifying or Adding Information
Sometimes, interviews don’t go perfectly. If there was a question you stumbled over or a point you forgot to mention, your follow-up email is a great place to address it. Here’s how you can do this tactfully:
Upon reflecting on our conversation, I realized I didn’t fully elaborate on [specific topic]. I wanted to share that [brief explanation or additional information]. I hope this provides a clearer picture of my background and experience.
Addressing these points shows self-awareness and a commitment to giving the fullest picture of your qualifications, which can work in your favor.
Closing with Enthusiasm: Expressing Continued Interest
Wrapping up your email with a strong closing paragraph is crucial. Reiterate your interest in the role and thank them once more for the opportunity. Here’s a way to end on a high note:
Thank you once again for the opportunity to interview for the [Job Title] position. I am very enthusiastic about the possibility of joining [Company Name] and contributing to your team. Please do not hesitate to reach out if you need any more information from my side.
Looking forward to the possibility of working together.
Warm regards,
[Your Name]
A closing like this leaves the door open for further communication and reinforces your eagerness to join the team.
Final Checks: Proofreading and Personal Touches
Before hitting send, take a moment to review your email. Check for typos, ensure names and titles are correct, and make sure your tone is professional yet friendly. It might help to read the email out loud to catch awkward phrasing or errors you might have missed.
Personal touches can also make a difference. If you connected with the interviewer over a shared hobby or interest, a brief mention can personalize your email:
P.S. I hope your weekend plans for hiking go well – the weather looks perfect for it!
These little touches can make your email stand out in a stack of follow-ups.
Using Tools to Enhance Your Email
Writing the perfect follow-up email can be streamlined with the right tools. Spell can help you craft a professional and polished email in no time. With AI-powered editing, you can ensure your email is clear, concise, and error-free, letting you focus on what matters – making a lasting impression.
Final Thoughts
Writing a follow-up email after a job interview doesn’t have to be stressful. By expressing gratitude, reflecting on the interview, and highlighting your fit, you can craft an email that reinforces your interest and keeps you top of mind. And with tools like Spell, you can create a doc that stands out. Keep your tone positive and professional, and remember, you’ve got this!
